Purchasing module from the ERP system BSI. Procurement management using the developed module for the ERP system.

Within the framework of the project for implementing a comprehensive ERP-class enterprise management system BSI, functionality can be created that allows the company's specialists to effectively manage the contract terms agreed with the supplier. Based on this tool, the managers of the client company will be able to conduct negotiations with suppliers in a more substantiated manner.

The functionality of the Accounts Payable business process allows tracking accounts payable and making payments to suppliers depending on payment terms and the availability of funds. Purchase data is transferred from the 'Logistics' business processes.

The BSI system has a wide range of functional capabilities to support such types of activities in an enterprise as:

• replenishment of inventory;
• obtaining materials necessary for project execution;
• attribution of expenses for the purchase of goods and services to specific departments, jobs, or cost centers.

The functionality of the business process 'Purchasing' covers the entire range of the company's procurement activities, from placing a purchase order to paying for the received goods and services. At the pre-project research stage, it is necessary to carefully plan and describe the entire cycle of purchase processing in the company and configure the 'Purchasing' business process accordingly.

For the purchase of items that are planned to be stored in warehouses, the warehouse method of purchasing items is used. This method ensures full integration of the "Purchasing" business process with other Logistics business processes. The purchased items are acquired based on the corresponding system-wide item directory, while the system:

1. checks that the purchased items are registered in the nomenclature directory of the 'Inventory' subsystem;
2. extracts data on inventory items, such as description, unit cost, units of measurement, etc.;
3. updates information in the database on inventory items, for example, information on available stock and the unit price.

When working with warehouse inventory, the costs for it are recorded as current assets on the balance sheet until the inventory units leave the warehouse. When such inventory is sold, the amount of the sold goods is recorded as the cost of sales. If any inventory items are used within the company, the cost of such items at the moment they leave the warehouse can be accounted for in a specially designated expense account.

The company can purchase goods, materials, or services for its internal use (work; projects; internal consumption; repairs and maintenance; spare parts, the costs of which are attributed to internal or service orders) or items, the costs of which will be charged to third-party accounts.

Tracking liabilities or debts is a common practice for businesses operating in the field of selling and acquiring non-inventory items, such as services. Recording liabilities or debts is an acknowledgment of the company's future obligations. The system can be configured so that the amounts of liabilities and debts are recorded in the general ledger accounts when a purchase order is entered into the system.

The subcontracting method is used when it is necessary to register data on long-term contracts, payments, and obligations related to the work being performed. In addition, it is possible:

• contracting with contractors for the performance of necessary work and managing them;
• determination of payment terms for contracts, registration and tracking of payments;
• tracking expenses for work already completed and upcoming expenses;
• obtaining information on contracts in various sections;
• registration of changes made to the terms of the contract;
• obtaining reports on the status of contract and obligation fulfillment.

When creating a new contract, it is necessary to enter information about the contractor, data about the work that must be performed under this contract, data about the obligations under the contract, dates, etc. For existing contracts, it is possible to issue orders to change their obligations and to track the progress of contract execution.

The system may implement a mechanism for making interim payments and suspending them if necessary. Interim payments are payments made to the contractor as work is completed.

System BSIcontains a wide range of functions that will allow it to be configured to perform specific actions unique to a particular company and a specific procurement operation. The diverse range of capabilities will enable the procurement process to be conducted and recorded quickly and efficiently. Extensive capabilities for obtaining information and generating reports will assist in making fast and well-founded decisions regarding current and future procurement plans.